Your privacy is important to us and we collect only data necessary for the running of the server and guild. This applies to use of the Discord server, the Google Drive and Kanka. This document lays out the processes by which we collect, use and store your data. Please read this document carefully and contact a member of the Admin team if you have any questions.
Hawthorne Guild is a Discord-based multiplayer DnD 5e server comprising players from all over the world. The server is maintained by volunteer staff from several countries. The data controller is Espy42, contactable on Discord via Direct Message.
We collect the following information through Discord:
This information is held and used to maintain the running and security of the Discord server. Emails are collected to give access to the Google Drive for purposes of logging and auditing your character progress and logging access and changes to the Drive.
Discord Usernames are also held for character logging purposes. Emails are held alongside Discord usernames for easier searching. We retain this information indefinitely. Emails may also be used for access to additional services such as, but not limited to, Kanka, in the future.
By registering as an Adventurer, you are giving consent for us to obtain, process and store this information. Please contact a member of the Admin or Player Relations teams to expressly request if you wish to withdraw this consent and have us remove any records of your data. Please note that you will no longer be able to use our service without this consent.
Your personal data is treated confidentially. Adventurer data is only shared and used for the purposes mentioned above. Discord Usernames may be held in a character database accessible only by staff. Staff emails are held in a database accessible only by admins. Incident reports and adventurer registrations are accessible by Admins and members of the Player Relations team.
By nature of the services we use, your data is also held by Google Drive. Please check their privacy policies for more information.
Data is stored across Google Drive and Discord.
We minimize the collection of and access to personal data to only that which is necessary for the running of the server. We only use trusted services to store such data.
Data will be held on the Drive and Discord until such a time as either a) you request its removal, or b) the server collapses.
You have the right to access your personal information, which is possible via the Google Drive. You have the right to request correction or deletion of your information, including withdrawal of consent, via an Admin, and we will do so. Please note that this will affect your usage of the server.
If you have any further questions, please contact a member of the admin team via Direct Message on Discord.
Hawthorne Guild